Rules and Procedures on Relocation Assistance

Effective Date: April 1, 2018
Responsibility: Vice-President, People and Culture

DEFINITIONS

Employee-Requested Relocation: Relocation from one CBC/Radio-Canada location to another that is requested by an employee for reasons other than accepting an offer as the chosen candidate for an available position.

RULES AND PROCEDURES

Note: Governing policies and procedures for unionized employees found in the applicable collective agreements apply if they differ from this policy and its subsidiary instruments.

  1. The Corporation covers the following travel costs to the new location, as approved in advance by the manager, for the employee, spouse and dependent(s):
  2. In addition to the travel costs, permanent employees (full-time or part-time), as well as contract employees with a term greater than two years, are eligible to receive relocation assistance.
  3. No relocation assistance or travel costs are provided for employee-requested relocations or to freelancers or individuals engaged in other independent relationships with CBC/Radio-Canada.

    For temporary situations, the employee is provided with limited assistance by way of return travel costs. In addition, if necessary and as approved in advance by the manager, up to five days of accommodation and/or per diem may be authorized upon arrival at new location. (See Policy on Employee Related Expenses and Reimbursements / Rules and Procedures on Business Travel)

  4. The hiring manager, in conjunction with Human Resources, must determine the appropriate amount of relocation assistance to be provided. (See Appendix A – Relocation Assistance.) The hiring manager must also obtain the necessary approval(s).
  5. The amount of relocation assistance must be included in the letter of offer in the form of:
    • A relocation allowance lump sum; or
    • A relocation amount reimbursed upon presentation of receipts; or
    • A combination of the two.
  6. In cases of reimbursement, an employee must submit claims for reimbursement(s) within three months of the effective date of transfer to the new location; any claim after this date may not be reimbursed. (See Appendix B – Relocation Assistance Expenses Eligible for Reimbursement.)
  7. An employee who separates from CBC/Radio-Canada due to resignation or termination for cause within the first 18 months of his/her effective transfer date to the new location is required to reimburse the relocation assistance amount received from the Corporation.
  8. In the event that an employee and his/her spouse both work for CBC/Radio-Canada and are both successful applicants for roles in the same new location, the Corporation will only provide one relocation assistance amount for the family.
  9. The hiring manager in the new location is responsible for all approved costs associated with travel to the new location and the relocation assistance. However, if the relocation is the result of a workforce adjustment, all costs are the responsibility of the manager in the original location.

Relocation Assistance upon Retirement for Permanent Management Employees

Note: Benefit available until December 31, 2018.

  1. An employee who was employed as a permanent management employee, and who during the course of employment had been transferred by the Corporation to another permanent management position, is eligible to receive a $5,000 lump sum as relocation assistance at retirement to relocate to any location where he/she was once based as a permanent management employee during his/her CBC/Radio-Canada career.
  2. To be entitled for relocation assistance, the employee must:
    • Retire with an immediate pension by no later than December 31, 2018;
    • Be a permanent management employee at retirement, and was a permanent management employee at the time of the relocation; and
    • Provide proof of change of principal place of residence within one year following retirement.

INQUIRIES

All questions pertaining to the interpretation of this Rules and Procedures should be referred to the local Human Resources office.

APPENDICES

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