Effective: April 1, 1999
Responsibility: Vice-President and Chief Financial Officer
- Appendix A – Procedures and Guidelines
- Appendix A-1 – Guidelines for Establishing Likelihood of Collectability
- Appendix B – Salary and Related Receivables
- Appendix C – Check List for Departing Employees
- Appendix D – Cash Discounts
- Appendix E – Credit Application Form
- Appendix F – Guarantee of Payment Form
APPENDIX C
CHECK LIST FOR EMPLOYEES SEPARATING FROM THE CORPORATION
| Major Topic | Minor Topic | Who would check | Signature of person who checked | Comments |
| Cash Funds | Petty Cash Funds | Local Finance |
| Found in SAP |
| Production Funds | Local Finance |
| Found in SAP | |
| Emergency Travel | Local Finance |
| Found in SAP | |
| Standing Travel | Local Finance |
| Found in SAP | |
| Credit Cards | Amex Travel and Entertainment
| Local Finance |
|
|
| Procard (Mastercard) | Local Finance |
|
| |
| Telephone calling card | Local Finance/Regional Telecommunications |
|
| |
| Vehicle (Mastercard from ARI) | Supervisor |
|
| |
| Physical Access | Security card | Supervisor |
|
|
| Keys to Office | Supervisor |
|
| |
| Access to Parking | Supervisor |
|
| |
| Parking sticker | Supervisor |
|
| |
| Keys to desk/filing cabinets | Supervisor |
|
| |
| Systems Access | LAN Access | IT | ||
| GroupWise | IT | |||
| CBC/Radio-Canada Services name and address changed | Supervisor | |||
| SAP | Master Data, Ottawa | |||
| Remove from DFA | Local Finance | |||
| Other computer systems | IT | |||
| Electronic Pay Sheet | Local Finance | |||
| VIP manager | Local HR |
|
| |
| Receivables | Travel Advances | Local Finance | Found in SAP | |
| Relocation advances | Local Finance and HR |
| Found in SAP | |
| Salary and related (advances, overpayments, etc.) | Corporate Payroll | Found in SAP | ||
| Home Disposal Advances | Ottawa Finance and HR | Found in SAP | ||
| Employee Relocation Loan | Ottawa Finance and HR | Found in SAP | ||
| Rent Deposit | Local Finance |
|
| |
| Property | Cell Phone (including pagers) | Supervisor |
|
|
| Computer, including printers and electronic agenda | Supervisor |
|
| |
| Brief case | Supervisor |
|
| |
| Equipment: cameras, microphones, tapes, vehicles, etc. | Supervisor and Plant Manager |
|
| |
| Clothing
| Supervisor |
|
| |
| Off-premises assets | Supervisor | Found in SAP if over $5,0000 | ||
| HR Related | Time cards up to date | Local HR |
|
|
| Payment or taking of Vacation or TOIL | Local HR |
|
| |
| Severance Pay / Termination benefits | Local HR |
|
| |
| Salary “advance” conversion from negative to positive pay | Local HR |
|
| |
| Notify Switch board / security | Supervisor |
|
| |
| Deactivate phone or change message and forward | Supervisor |
|
| |
| Notify Mail room | Supervisor |
|
| |
| All of the above before the final pay is deposited | ||||
APPENDIX D
CASH DISCOUNTS
As a general rule, the Corporation does not offer cash discounts as an incentive for payment within a certain number of days, however, on occasion and when it is a deciding factor in the negotiation of a sales contract to generate revenue, it may be advantageous to offer such an incentive.
The decision to offer cash discounts must be a joint decision by the following:
- Corporate Manager, Credit and Collections
- The appropriate Senior Network Director, Finance and Administration
- The General Manager, Media Sales and Marketing – Toronto or the Director General, service commercial - Montreal
APPENDIX E
CREDIT APPLICATION
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