Policy 2.3.7: Credit and Collection - Appendix C-F

Effective: April 1, 1999
Responsibility: Vice-President and Chief Financial Officer


APPENDIX C
CHECK LIST FOR EMPLOYEES SEPARATING FROM THE CORPORATION

Major Topic

Minor Topic

Who would check

Signature of person who checked

Comments

Cash Funds

Petty Cash Funds

Local Finance

Found in SAP

Production Funds

Local Finance

Found in SAP

Emergency Travel

Local Finance

Found in SAP

Standing Travel

Local Finance

Found in SAP

Credit Cards

Amex Travel and Entertainment

  • Recover and cancel card
  • Remove name from travel profile

Local Finance

Procard (Mastercard)

Local Finance

Telephone calling card

Local Finance/Regional Telecommunications

Vehicle (Mastercard from ARI)

Supervisor

Physical Access

Security card

Supervisor

Keys to Office

Supervisor

Access to Parking

Supervisor

Parking sticker

Supervisor

Keys to desk/filing cabinets

Supervisor

Systems Access

LAN Access

IT

GroupWise

IT

CBC/Radio-Canada Services name and address changed

Supervisor

SAP

Master Data, Ottawa

Remove from DFA

Local Finance

Other computer systems

IT

Electronic Pay Sheet

Local Finance

VIP manager

Local HR

Receivables

Travel Advances

Local Finance

Found in SAP

Relocation advances

Local Finance and HR

Found in SAP

Salary and related (advances, overpayments, etc.)

Corporate Payroll

Found in SAP

Home Disposal Advances

Ottawa Finance and HR

Found in SAP

Employee Relocation Loan

Ottawa Finance and HR

Found in SAP

Rent Deposit

Local Finance

Property

Cell Phone (including pagers)

Supervisor

Computer, including printers and electronic agenda

Supervisor

Brief case

Supervisor

Equipment: cameras, microphones, tapes, vehicles, etc.

Supervisor and Plant Manager

Clothing

  • protective
  • on air

Supervisor

Off-premises assets

Supervisor

Found in SAP if over $5,0000

HR Related

Time cards up to date

Local HR

Payment or taking of Vacation or TOIL

Local HR

Severance Pay / Termination benefits

Local HR

Salary “advance” conversion from negative to positive pay

Local HR

Notify Switch board / security

Supervisor

Deactivate phone or change message and forward

Supervisor

Notify Mail room

Supervisor

All of the above before the final pay is deposited


APPENDIX D
CASH DISCOUNTS


As a general rule, the Corporation does not offer cash discounts as an incentive for payment within a certain number of days, however, on occasion and when it is a deciding factor in the negotiation of a sales contract to generate revenue, it may be advantageous to offer such an incentive.


The decision to offer cash discounts must be a joint decision by the following:

  • Corporate Manager, Credit and Collections
  • The appropriate Senior Network Director, Finance and Administration
  • The General Manager, Media Sales and Marketing – Toronto or the Director General, service commercial - Montreal


APPENDIX E
CREDIT APPLICATION



APPENDIX F
GUARANTEE OF PAYMENT

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