Rules and Procedures on Annual Leave

Effective Date: August 30, 2016
Responsibility: Vice-President, People and Culture

DEFINITIONS

Resignation date: The last day the employee is actively at work.

Retirement leave: The period that an eligible employee elects to remain on payroll in time off using the equivalent severance, or part thereof, owed for long service.

Salary continuance: The period following an employee’s notification of termination of employment whereby the employee is no longer actively at work but continues to be paid salary as part of notice.

Short-term employee: An employee with a term assignment of less than 13 weeks.

RULES AND PROCEDURES

NOTE: Governing policies and procedures for unionized employees found in the applicable collective agreements apply if they differ from this policy and its subsidiary instruments.

Subject to the applicable collective agreement and the requirements of the Canada Labour Code:

  1. The annual leave year is from April 1 to March 31.
  2. The following are eligible to earn annual leave credits:
    • A permanent full-time employee;
    • An employee with a term assignment of 13 continuous weeks or more;
    • An employee on a contract that specifies annual leave provisions;
    • An employee with a part-time schedule (leave entitlement pro-rated according to schedule).
  3. A short-term employee is paid vacation pay per the provisions of the Canada Labour Code.
  4. It is the responsibility of the employee and the manager to schedule annual leave appropriately throughout the fiscal year at a mutually agreeable time. However, a manager is entitled to restrict consecutive weeks of annual leave based on operational requirements.

Note: It is the intention of the Corporation to honour annual leave that has been approved and communicated to the employee. On rare occasions, subject to the needs of the business, the manager is entitled to change an employee’s annual leave. In such instances, annual leave will not be altered without discussion between the employee and the manager to explore alternatives.

  1. An employee is entitled to take leave as it is accumulated.
  2. A full-time employee must be active on payroll for at least 10 days within a calendar month in order to receive annual leave credits for that month.
  3. No annual leave credits are accumulated during Long-Term Disability (LTD), retirement leave, salary continuance, child care leave or leave without pay (including Deferred Salary Leave).
  4. Annual leave entitlement is based on periods of cumulative service rather than consecutive service with CBC/Radio-Canada.
  5. Annual leave entitlement for an employee who is in a secondary position is based on the leave entitlement of his/her primary position.
  6. All annual leave credits accrued in a fiscal year are to be taken no later than the following fiscal year, at which time payment for any outstanding annual leave balance will be paid accordingly. An employee is not entitled to request payment before this time.
  7. An employee’s leave credits must be taken prior to any commencement of unpaid leave of absence.
  8. An employee is not entitled to use annual leave to extend a resignation date.
  9. In cases where there is an outstanding annual leave balance, it will be paid out where the collective agreement, contract or policy allow. Leave will be paid at the salary rate at which the leave was earned.
    Only in exceptional business circumstances is leave approved for carryover to the new fiscal year.
  10. An eligible employee is able to purchase additional days of leave during a fiscal year to be taken the following fiscal year.

Annual Leave Entitlement for Management, Confidential and APS-represented Employees

Management, Confidential and employees represented by the Association of Professionals and Supervisors (APS) with less than 10 years of service earn annual leave at the rate of 20 days per year, accrued on a monthly basis. In the fiscal year in which an employee completes 10 years of service, 1 additional day of annual leave is granted as follows:

Service

Annual Leave

0-9 years

20 days

10-11 years

21 days

12-13 years

22 days

14-15 years

23 days

16-17 years

24 days

18-19 years

25 days

20-21 years

26 days

22-23 years

27 days

24 years

28 days

25-26 years

30 days

27-28 years

31 days

29-30 years

32 days

31-32 years

33 days

33-34 years

34 days

35 + years

35 days

SUBSIDIARY POLICY INSTRUMENTS

TOOLS

INQUIRIES

All questions pertaining to the application of these Rules and Procedures should be referred to the Shared Services Centre.

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