Rules and Procedures on Leave Without Pay

Effective Date: April 1, 2016
Responsibility: Vice-President, People and Culture


Leave Without Pay: An unpaid leave of absence requested by an employee for purposes such as educational leave, military leave, leave to pursue political activity, personal leave, etc.


  1. An employee is entitled to request an unpaid leave of absence of up to one year. Any subsequent requests for any future unpaid leave of absence must be approved by the component Vice-President in conjunction with Human Resources.
  2. The unpaid leave of absence can only commence once all the employee's leave credits have been taken.

    Note: This will not apply when an employee is already on another type of unpaid leave such as deferred salary leave or parental leave. An employee will not be returned to payroll for the purposes of using any outstanding leave credits prior to returning to active employment or to bridge to another leave of absence.

  3. A manager must approve each request based on operational requirements.
  4. During leave without pay, an employee is not permitted to return to work for the Corporation in any capacity (including freelance, contract, etc.) For cases where operational circumstances require the employee to return to active work, the leave without pay consequently expires.


All questions pertaining to the application of these Rules and Procedures should be referred to the Shared Services Centre.


Appendix A – Group Benefits and Pension Participation During Specific Leave Periods

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